General Information

The Executive Committee meets once a year to review applications. The deadline for the receipt of applications is 1 May 2008

Early applications are encouraged so that the administrative office may do a preliminary screening and make suggestions for changes, should they be needed, before forwarding them to the Executive Committee. Applications submitted just prior to the deadline will not be reviewed by the administrative office before they are sent to the Executive Committee members.

All proposals must be typewritten and submitted using the official application form below. If you have any trouble opening it you should email the Coordinator and a copy can be sent to you via email.

Eight copies (two-sided, if possible) of the original application and all supporting material (including C.V. and letters of recommendation) should be submitted.

If recommenders wish to have their letters remain confidential, we ask that they submit 8 copies of their letters (in one envelope, not in 8 separate envelopes) directly to our office and we will attach them to the application. Applications will not be considered complete without these letters.

For publication subsidies, the letters from outside readers which address the finished manuscript should be attached to the application.


Instructions - Please read before applying

If you are requesting a PUBLICATION subsidy please keep in mind that it must be a Australian press that submits the application. We do not accept publication subsidy requests from authors or foreign presses. The only exception to the foreign press rule would be for a press that also has offices in Australia. In such a case, the application should have only the Austrlaian address on it. All publication applications must include 8 copies of two letters of evaluation from outside readers that address the finished manuscript. We do not need copies of the manuscript but if it is a translation of a Spanish work we ask that the outside readers address the English version of the manuscript and please include no more than three sample pages of the translation. If the outside readers have suggested revisions it would help your proposal if you included in your cover letter whether or not the author will be incorporating their suggestions. Publication requests that are submitted without the letters of evaluation from outside readers will not be forwarded on to the Executive Committee for review and you will be asked to resubmit the application when the letters have been obtained.

RESEARCH subsidy requests must include a detailed itemized budget for a maximum stay of three months. Our program only covers direct costs for research (travel, room and board while away from home, photocopies, etc.) and we cannot cover more than 50% of these costs. We do not cover salaries, computer equipment purchases, or payments to research assistants. If you have a lengthy C.V. please include only an abbreviated version highlighting publications. If you have no matching institutional funds you should indicate that you will be covering the other 50% out of your own funds. It is usually not to your benefit to include sabbatical salary as matching funds. (Our program offers the guideline for costs to be approximately..... per month for room and board plus airfare. It is also possible to include in-country travel expenses if you need to go to more than one city.) No indirect university costs may be included. If you are also a recipient of a scholarship our funds may be used to extend the amount of time you stay in country. We ask,if at all possible, that you include the two recommendation letters (8 copies of each) with your application. If the person writing your recommendation prefers to send it to us directly we ask that they make 8 copies of it before sending it. All letters are opened prior to forwarding them to the Executive Committee and they are then attached to the application so please tell them NOT to put them in.. separate envelopes and NOT to use staples if the letter is more than one page. Two sided copying is preferred.

When requesting subsidies for CONFERENCES be sure to give as much detail as possible, including the names of the invited participants, as well as the papers they are intending to present, titles of the sessions, the proposed dates of the conference, and letters of recommendation which address the scope and value of the conference. If possible, it makes for a stronger application if you can get at least one of the letters from someone outside of your own department. An abbreviated CV of the applicant should also be included.

For VISITING PROFESSORS we need the C.V. of the person that you intend to invite as well as letters of recommendation. We do not provide salaries but rather we attempt to help in the travel costs to bring the invited person to the US. The application must come from the inviting university or college, not from the professor or artist who is being invited.

ALL APPLICANTS PLEASE NOTE:
There is a quorum of seven committee members who will be reviewing your application, you must include 8 copies of it (8 copies plus one original) and all supporting materials in complete sets. A complete set, therefore, would contain the following:

A copy of the application form.

An abbreviated C.V. highlighting publications (if appropriate as indicated above.)

Two letters of recommendation (If the recommenders wish to have their letters remain confidential we ask that they submit 8 copies of their letters directly to our office and we will attach them to the application.)

Publication requests should have two letters of evaluation from outside readers rather than letters of recommendation.

All supporting materials

A cover letter if it contains information pertinent to the proposal that you want all Committee members to read (otherwise one copy will suffice).

Please DO NOT USE STAPLES unless the application is complete, including both letters of recommendation. (Paper clips may be used instead.) PLEASE USE TWO SIDED COPYING IF POSSIBLE!

The 2008 deadline is 1 May 2008

If the first falls on a weekend the applications are due the following Monday.
Notification of the results of the April deadline will be in the following July.
If you should have any questions, do not hesitate to contact the grant administrator via e-mail